Virginia Repair Request Letter to Landlord
A free Virginia repair request letter to landlord that follows Virginia law. Fill in the boxes, check the rules below, then print or copy it. Keep a copy and proof of how you sent it.
What Virginia law says
| Repair and deduct | Yes. If the landlord does not take reasonable steps within 14 days after written notice of a material noncompliance or hazard, the tenant may hire a licensed contractor (or licensed pest business for rodents) and deduct actual costs up to the greater of one month's rent or $1,500, after giving the landlord an itemized statement with receipts. Source: Va. Code 55.1-1244.1 |
|---|---|
| Withholding rent | No self-help withholding. Tenant may file a tenant's assertion in general district court and pay rent into court escrow (within five days of each due date); more than 30 days after the landlord receives written notice is presumed an unreasonable delay. Initial hearing within 15 calendar days of service on the landlord. Source: Va. Code 55.1-1244 |
| Landlord retaliation | Landlord may not raise rent, decrease services, bring or threaten an action for possession, or terminate the lease in retaliation for a tenant's code complaint to a government agency, complaint to the landlord or lawsuit about a VRLTA violation, organizing/joining a tenants' organization, or testifying against the landlord. Tenant bears the burden of proving retaliatory intent; no statutory presumption period. Source: Va. Code 55.1-1258 |
| Heat | Yes. The landlord must supply heat in season (unless heat is generated by equipment within the tenant's exclusive control or supplied by a direct public utility connection) and keep heating facilities in good and safe working order. Heat is an 'essential service'; if the landlord willfully or negligently fails to supply it, the tenant may give written notice and, after a reasonable time to correct, pursue statutory remedies (such as damages for reduced rental value). State law sets no minimum temperature or dates for the heating season; local codes may. |
| Mold | Yes — detailed statute. Disclosure: the move-in inspection report must state whether there is visible evidence of mold in readily accessible interior areas; a 'no visible mold' statement is deemed correct unless the tenant objects in writing within 5 days. If mold is disclosed, the tenant may terminate and not take (or keep) possession, or take possession and have the landlord remediate within 5 business days, reinspect and issue a new report. Duty: the landlord must maintain the premises to prevent moisture accumulation and mold growth, respond promptly to tenant notices, and promptly remediate visible mold to professional standards, reinspect, and give the tenant a summary of remediation information. Where mold materially affects health or safety, the landlord may relocate the tenant for up to 30 days to a comparable unit or hotel at no cost to the tenant (rent continues). Tenants must use reasonable efforts to prevent moisture and mold and promptly report it. |
Fill in your letter
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To: [landlord or manager name], [landlord address]
From: [your name], tenant at [rental address]
I am asking you to repair the following problems at my rental: [describe each problem, where it is, and when it started].
I first reported this on [date first reported] by [phone, text, email, portal or letter].
Please make these repairs by [date]. You may enter to make repairs after giving the notice required by law; times that work for me: [access times].
Virginia law protects tenants from retaliation for asking for repairs (Va. Code 55.1-1258).
Date: [today's date]
Tenant: [your name]
Signature: ____________________
How to send it: use a method you can prove — certified mail with return receipt, or email/text if your lease allows notices that way. Write down the date.
Repair Request Letter to Landlord templates for other states · All Virginia landlord-tenant rules · Free legal help in Virginia
General legal information, not legal advice. Laws change and local rules can differ; check the linked official source or talk to a lawyer about your situation.