Pennsylvania Security Deposit Itemization Letter Template
What a Pennsylvania security deposit itemization letter must include under Pennsylvania law, and a fill-in draft that follows those rules.
Use the official form if there is one
What Pennsylvania law requires
Within 30 days after the lease ends or the premises are surrendered and accepted (whichever is first), the landlord must give the tenant a written list of damages claimed, accompanied by payment of the deposit (plus any unpaid interest) minus actual damages; the deposit may also be withheld for unpaid rent or other lease breaches. Failure to send the list within 30 days forfeits the right to withhold any of the deposit or to sue for damages; failure to pay the balance makes the landlord liable for double the amount wrongfully withheld (landlord bears burden of proof). The tenant must give a new address in writing or the landlord is relieved of liability. No delivery method specified. Waivers void.
Source: 68 P.S. 250.512 (Landlord and Tenant Act s. 512)
Fill-in draft
Replace every [bracketed] item. If your state or city requires specific wording, a specific form, or a translated version, that requirement controls over this draft. Courts dismiss eviction cases over defective notices — if anything is unclear, talk to a lawyer.
STATEMENT OF SECURITY DEPOSIT DEDUCTIONS
To: [former tenant name(s)], at [forwarding address]
Premises: [street address, unit]
Tenancy ended / possession returned on: [date]
Deposit held: $[amount] Interest (if required): $[amount]
Deductions (itemized): [item — reason — cost], [item — reason — cost]
Amount returned: $[amount], sent by [method] on [date]. This statement is provided under Act § 512(a) (68 P.S. § 250.512(a)).
Date: [date]
Landlord or agent: [name, address, phone]
Signature: ____________________
Proof of delivery: Delivered on [date] by [method required by Pennsylvania law] by [name].
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General legal information, not legal advice. Laws change and local rules can differ; check the linked official source or talk to a lawyer about your situation.