Virginia Security Deposit Itemization Letter Template
What a Virginia security deposit itemization letter must include under Virginia law, and a fill-in draft that follows those rules.
What Virginia law requires
Within 45 days after the tenancy ends or the tenant moves out (whichever is later), the landlord must give written notice itemizing the deposit and all deductions, damages and charges, with any amount due the tenant. If damages exceed the deposit and need a third-party contractor, the landlord must say so within the 45 days and then has 15 more days to itemize damages and repair costs. After the move-out inspection (which the tenant may attend if requested), the landlord provides a written security deposit disposition statement with an itemized list of damages. Deductions during the tenancy require written notice within 30 days itemizing the reasons. Records of deductions must be kept for two years. Willful noncompliance: return of deposit, actual damages and attorney's fees.
Source: Va. Code § 55.1-1226(A), (E)-(G)
Fill-in draft
Replace every [bracketed] item. If your state or city requires specific wording, a specific form, or a translated version, that requirement controls over this draft. Courts dismiss eviction cases over defective notices — if anything is unclear, talk to a lawyer.
STATEMENT OF SECURITY DEPOSIT DEDUCTIONS
To: [former tenant name(s)], at [forwarding address]
Premises: [street address, unit]
Tenancy ended / possession returned on: [date]
Deposit held: $[amount] Interest (if required): $[amount]
Deductions (itemized): [item — reason — cost], [item — reason — cost]
Amount returned: $[amount], sent by [method] on [date]. This statement is provided under Va. Code 55.1-1226(A).
Date: [date]
Landlord or agent: [name, address, phone]
Signature: ____________________
Proof of delivery: Delivered on [date] by [method required by Virginia law] by [name].
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General legal information, not legal advice. Laws change and local rules can differ; check the linked official source or talk to a lawyer about your situation.