Tennessee Security Deposit Itemization Letter Template
What a Tennessee security deposit itemization letter must include under Tennessee law, and a fill-in draft that follows those rules.
Use the official form if there is one
What Tennessee law requires
URLTA counties: deductions for damage must be supported by a written listing of damages and estimated repair costs from a move-out inspection (on move-out day or within 4 days after). At a mutual inspection both parties sign the listing; a tenant who disagrees must specify the disputed items in writing. If the tenant left without notice, abandoned, was judicially removed or could not be reached, the landlord may inspect alone and, on the tenant's written request, send the tenant a copy of the listing. A landlord who did not hold the deposit in a proper account and give the listing forfeits the right to keep any of it. If a refund is due and no rent is owed, the landlord must send notice of the refund amount to the last known or reasonably determinable address; if no response within 60 days, the landlord may keep the deposit.
Source: T.C.A. 66-28-301(b)-(f)
Fill-in draft
Replace every [bracketed] item. If your state or city requires specific wording, a specific form, or a translated version, that requirement controls over this draft. Courts dismiss eviction cases over defective notices — if anything is unclear, talk to a lawyer.
STATEMENT OF SECURITY DEPOSIT DEDUCTIONS
To: [former tenant name(s)], at [forwarding address]
Premises: [street address, unit]
Tenancy ended / possession returned on: [date]
Deposit held: $[amount] Interest (if required): $[amount]
Deductions (itemized): [item — reason — cost], [item — reason — cost]
Amount returned: $[amount], sent by [method] on [date]. This statement is provided under T.C.A. 66-28-301(b)(1)(A), (f).
Date: [date]
Landlord or agent: [name, address, phone]
Signature: ____________________
Proof of delivery: Delivered on [date] by [method required by Tennessee law] by [name].
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General legal information, not legal advice. Laws change and local rules can differ; check the linked official source or talk to a lawyer about your situation.